Posting a Payment as Unallocated

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Posting a Payment as Unallocated

Complete this procedure if you don't want to post a payment against a specific invoice, i.e. you want to post it as open and unallocated. You can also use it to allocate part of a payment to another debtor's account.

Display the Debtors Payments (Open Item) screen.

Refer to "Debtor Payments - Open Item Debtors".

Either:

select the Accept button without selecting an invoice to post against
select the Standing button on the Debtors Payments - Open Item screen.

Technical Tip

You must select the Standing button if you want to allocate part of the payment to a different debtor.

Micronet displays the Unallocated Payments screen.

Complete the following fields:

	Field	Value
	Unallocated Payment	If you selected Accept on the Debtors Payments - Open Item screen, Micronet displays the total amount for this payment as entered on the Debtors Payments screen. You can't change this. However, if you selected the Standing button, you can enter the portion of the total payment amount you want to allocate to the debtor selected below.
	Description	Enter the description you want stored against this payment for future reference.
	Debtor	Enter or select the debtor ID that you want to assign this payment to.
	Period	Select the GL period in which this payment should be posted.
	Warehouse	Micronet displays your default warehouse. You can change this if required to enter the warehouse number that this payment should be posted against.
	Exchange No	If multi-currency transactions are enabled in your company, enter the exchange rate ID that applies to this debtor. You can also press Tab or Enter to select an exchange rate.
	Exchange Rate	Micronet displays the current exchange rate from the Exchange Rates master file. You can change this if required.

Reference

The last two fields are only activated if the Use Multi Currency Debtors field on the Debtors Configuration screen is set to Yes – see "Edit - Program - Debtors".

Select the Accept button.

Micronet redisplays the Debtors Payments - Open Item screen and updates the Posted and Left fields.

Repeat the previous steps, if required, until you have allocated the total payment amount (i.e. This Pay should equal Posted).
When you have finished allocating the payment amount, choose the Accept button on the Debtors Payments - Open Item screen.

Micronet posts the payment and redisplays the Debtors Payments screen where you can enter another payment into the batch.

When you have finished entering payments, select the Cancel button on the Debtors Payments screen.

Micronet redisplays the Debtor Batch - Payments screen. See "Managing Completed Debtor Payments Batches" for information on this screen.